CMCSS Facebook CMCSS Twitter CMCSS YouTube Channel Translate Webpage
pic here

Master Document List

Business Affairs Department

 Accounting (ACC)ACC
 ACC-F003 Out-Of-County Travel Claim Form  
 ACC-F004 In-County Mileage Reim for Official Travel Form 08/01/2011
 ACC-F005 Warehouse Manual Transaction Form  
 ACC-F006 Facilities Use Invoice Request (Rental) 02/09/2017
 ACC-F006A Facilities Use Invoice Request (Non-Rental) 10/26/2017
 ACC-F007 Check Request 01/08/2018
 ACC-F008 Extracurricular Events Invoice Request 08/18/2015
 ACC-F008a Extracurricular Events Invoice Request – Classified Employees Only 09/26/2014
 ACC-F009 Stop Pay & Void Checklist 02/25/2016
 ACC-F010 Void Payment & Check Replacement Request 04/11/2016
 ACC-F011 Check Verification Form 06/05/2017
 ACC-G001 Round Trip Mileage Guide from Central Office 08/26/2015
 ACC-P001 Accounts Payable 04/12/2007
 ACC-P002 Establishing Accounts Receivable 10/31/2012
 ACC-P003 Receipting Payments 04/12/2007
 ACC-P004 Preparation of Deposit 05/14/2012
 ACC-P006 Mileage Reimbursement for Official In-County Travel 05/14/2012
 ACC-P007 Federal Project Accounting Procedure 10/16/2017
 ACC-P008 Stop Pay & Void Procedure 02/25/2016
 ACC-P009 Billing for Destroyed School Bus Property 02/02/2017
 ACC-R001 Regulations Governing Official Travel 03/09/2018

 Budget (BUD)BUD
 BUD-A001 Budget Policy 07/11/2005
 BUD-F001 Budget Information Request Form 01/26/2010
 BUD-F002 Budget Worksheet  
 BUD-F003 Request for Consideration of Additional Staffing Requirements 12/05/2011
 BUD-F004 Schedule of Additional Expenses for New Positions  
 BUD-F005 Dues and Memberships Budget Worksheet  
 BUD-F006 Staff Development Budget Worksheet  
 BUD-F007 Equipment Budget Request Worksheet  
 BUD-P001 Annual Budget 11/29/2006
 BUD-P002 Employee Record Reconciliation 10/26/2006
 BUD-W001 Instructions for GL Account Inquiry 11/05/2012
 BUD-W002 Instructions for MUNIS Budget Entry 11/20/2012

 Business (BUS)BUS
 BUS-A001 Community Use of School Facilities 09/25/2017
 BUS-A002 Audit Policy 08/10/2004
 BUS-A003 Student Fees, Fines, and Charges 02/19/2018
 BUS-A004 Expense Reimbursements 04/20/2015
 BUS-A005 School Support Organizations 04/17/2017
 BUS-F001 Application for Use of School Facilities & Agreement 06/16/2016
 BUS-F002 Contract for Chartered Transportation Service 10/24/2011
 BUS-F003 Routing Slip (Chartered Transportation Contract) 05/15/2009
 BUS-F004 SERVICE Award Nomination 10/17/2005
 BUS-F005 Federally Connected Students Form 10/07/2009
 BUS-F006 Contract for Professional Services (Template) 08/29/2016
 BUS-F007 Contract Routing Sheet 09/12/2016
 BUS-F008 School Support Organization Form (fillable) 04/05/2017
 BUS-F009 School Support Groups Agreement for Concessions 04/05/2017
 BUS-F011 Certified Delivery Form  
 BUS-F012 Equipment/Uniform Loan Agreement 03/04/2016
 BUS-F012a Equipment Checkout Form 11/16/2009
 BUS-F012b Tool Kit Checkout Form 11/12/2009
 BUS-F012c Uniform Check-Out 11/16/2009
 BUS-F013 School Records Disposal Reporting Form 02/04/2013
 BUS-F014 Amendment to Contract for Professional Services 02/22/2010
 BUS-F015 CMCSS Mileage Matrix 10/07/2016
 BUS-F016 School Support Organization Fundraiser Authorization Form (fillable) 04/18/2017
 BUS-F017 School Support Organization Cooperative Agreement 03/28/2018
 BUS-F018 School Support Organizations Training Acknowledgement 04/05/2017
 BUS-F019 School Support Organization Concession Profit Analysis Report (fillable) 11/30/2017
 BUS-G001 Guidelines for Disposal of Records 01/29/2014
 BUS-G002 Service Awards, Training, Event Expenditure Guidelines 04/21/2014
 BUS-P001 Facilities Use Billing 12/06/2012
 BUS-P002 Execution of Contract for Outside Professional Services 10/05/2016
 BUS-P006 Nonprofit School Support Organizations Procedure 04/05/2017
 BUS-P007 Nonprofit School Support Organizations Fundraising Procedure 11/01/2017
 BUS-W001 Postage Refill  
 BUS-W002 Issuing Travel Credit Cards  
 WAR-F002 Forklift Checklist 11/22/2016

 Custodial Staff (CUS)CUS
 CUS-W001 Central Office Custodian Work Instructions 03/19/2009

 Grants (GRT)GRT
 GRT-A001 Grants 04/20/2015
 GRT-F002 Afterschool Purchase Requisition 09/07/2012
 GRT-F003 Grant Routing Form 12/02/2013
 GRT-G001 Uniform Grants Guidance Montgomery County 01/19/2018
 GRT-P002 Grant Opportunities 05/26/2015
 GRT-P003 Grant Proposal and Application 02/16/2017
 GRT-P004 Grant Post-Award 12/02/2013

 Individual School Account (ISA)ISA
 ISA-A001 Student Activities Fund Management 08/10/2004
 ISA-A002 Student Fund Raising 08/29/2016
 ISA-F001 Elementary Teacher Collection Log 07/12/2017
 ISA-F002 Secondary Schools Teacher Collection Log 07/12/2017
 ISA-F003 Purchase Request Form (School) 09/03/2013
 ISA-F004 Ticket Accountability Form 05/18/2004
 ISA-F005 Ticket Reconcilement 03/15/2012
 ISA-F006 Ticket Reconcilement Worksheet 05/18/2004
 ISA-F007 Vendor Justification 10/31/2011
 ISA-F008 (fillable) Fundraiser Authorization 08/10/2017
 ISA-F009 Fundraiser Profit Analysis/Summary Report 02/27/2009
 ISA-F010 Fundraiser Expenditure Report 05/09/2014
 ISA-F011 Request for Camp Approval Form 04/17/2012
 ISA-F012 Camp Financial Report 04/17/2012
 ISA-F013 Employee Purchasing Agreement 10/31/2011
 ISA-F014 Middle School Teacher Collection Log 08/27/2010
 ISA-F015 Check Request for Preauthorized Purchase using Board Funds 07/30/2013
 ISA-G001 Procurement Card Guidelines 11/01/2011
 ISA-P001 Purchasing and Payment 08/09/2013
 ISA-P002 Ticket Ordering and Reconciliation 02/17/2014
 ISA-P003 Receiving and Accounting for Funds Within Classrooms 05/08/2017
 ISA-P004 Accounting for Funds Received at the School Office 08/09/2013
 ISA-P005 Board Fund Purchases from Vendors that do not accept Purchase Orders 04/08/2016
 ISA-P006 Online Fundraising Procedure 08/19/2016
 ISA-W001 Preparing Deposits and Handling NSF Checks  
 ISA-W002 End of the Month Closing and Reports  
 ISA-W003 Instructions for Voiding, Stopping Payment, or Writing Off Old Checks  
 ISA-W004 Instructions for Recording Journal Adjustments  
 ISA-W006 Procurement Card Uses  

 Inventory (INV)INV
 INV-A001 Inventories 08/29/2016
 INV-A002 Surplus Property 11/07/2016
 INV-F004 Material Transfer Form (fillable) 08/22/2016
 INV-F005 Room Inventory (fillable) 04/13/2012
 INV-F006 Inventory Control Equipment Acquisition (NDL) - fillable 05/17/2016
 INV-F007 School Inventory Sheet 08/26/2004
 INV-F010 Student Instrument Loan Agreement 08/09/2005
 INV-F011 CMCSS Bar Codes Log 10/15/2012
 INV-G001 Inventory Guidelines 07/17/2017
 INV-P001 Property Inventory Control 10/04/2016
 INV-P002 Surplus Property 10/04/2016
 INV-P003 Material Transfer 10/05/2016
 INV-P004 Student Instrument and Employee Computer Equipment Checkout 09/12/2005
 INV-P005 Inventory Control Procedure for Mass Equipment Receipt 03/09/2010
 INV-W001 Work Instruction for Completing Mass Equipment Receipt Form (INV-F012) 03/09/2010

 Payroll (PAY)PAY
 external link W-4 Employee’s Withholding Allowance Certificate 01/01/2013
 external link W-9 Request for Taxpayer Identification Number and Certification 08/01/2013
 PAY-A001 Payday Schedules 05/04/2015
 PAY-A002 Salary Voluntary Deduction Policy 10/26/2015
 PAY-A003 Salary Deduction of Labor Union Dues 05/18/2015
 PAY-A004 Method of Payment of Salaries to Employees 04/27/2015
 PAY-F001 Timesheet 08/18/2015
 PAY-F005 Bus Drivers Timesheet 05/08/2006
 PAY-F006 Direct Deposit Authorization 11/10/2016
 PAY-F008 Garnishment Sheet  
 PAY-F009 Worksheet  
 PAY-F011 Overtime Worksheets  
 PAY-F012 Supplemental Pay 10/17/2017
 PAY-F017 Purchase Personal Leave Form 04/10/2018
 PAY-F018 Bereavement Form 04/12/2017
 PAY-F019 Direct Deposit Notification Authorization 06/15/2009
 PAY-F021 Personal Leave for In-Service Credit 02/06/2018
 PAY-F022 Employee Commuting Statement 03/18/2013
 PAY-F023 Substitute Timecard 09/19/2014
 PAY-F024 (fillable) Cancel Payroll Deduction 08/28/2017
 PAY-P001 Hourly Employee Payroll 10/27/2009
 PAY-P003 Salaried Employee Payroll 10/27/2009
 PAY-P004 Personnel Actions Verification 10/30/2006
 PAY-P005 Direct Deposit 10/30/2006
 PAY-P006 Garnishment of Employee Wages 10/30/2006
 PAY-P007 Overtime/Compensatory Pay 09/11/2017
 PAY-P008 Classified Employee Labor Union Dues 11/17/2006
 PAY-P009 Researching Payroll Data 11/13/2008
 PAY-P010 Stop Payment Procedure 08/28/2017
 PAY-W001 Posting Payroll Journal Entry  

 Purchasing (PUR)PUR
 PUR-A001 Purchasing 06/12/2018
 PUR-A002 Sales Calls and Demonstrations 08/10/2004
 PUR-A003 Procurement Card 10/05/2015
 PUR-A004 Equipment Purchase 03/28/2005
 PUR-F001 Purchase Order  
 PUR-F002 Stores Warehouse Credit  
 PUR-F003 Stores Warehouse Issue  
 PUR-F004 Duplicate Form ISA-F003  
 PUR-F005 Invitation to Bid  
 PUR-F006 Bidder Information Request Form 11/22/2011
 PUR-F006a Items Bid 08/02/2006
 PUR-F007 Bidder Evaluation 04/16/2012
 PUR-F008 Warehouse Reconciliation 01/04/2003
 PUR-F009 Nonconforming Products and/or Services 05/15/2009
 PUR-F010 Report of Issued Tickets  
 PUR-F011 CMCSS Bid Request Form (Fillable) 07/05/2017
 PUR-F012 Procurement Card Privileges Employee Agreement (ISA Accounts) 10/31/2011
 PUR-F013 Procurement Card Privileges Employee Agreement (School Board Accounts) 10/31/2011
 PUR-F014a Refrigerator/Freezer Temperature Record 06/01/2007
 PUR-F015 Procurement Card Log 05/01/2006
 PUR-F018 Conflict of Interest Declaration 10/30/2015
 PUR-F019 Iran Divestment Act 02/20/2018
 PUR-F020 Drug and Alcohol Testing Affidavit 02/20/2018
 PUR-G001 General Bid Requirements 08/09/2012
 PUR-G002 Guidelines for the Implementation of Purchasing Policy 03/09/2017
 PUR-P001 Service Contracts 03/14/2003
 PUR-P002 Purchase Order 03/09/2017
 PUR-P003 Managing Warehouse Stores Inventory 03/05/2013
 PUR-P004 Formal Bid Procedure 10/08/2015
 PUR-P005 Stores Warehouse Requisition 04/13/2006
 PUR-P006 Selection, Evaluation, and Re-evaluation of Vendors 03/09/2017
 PUR-P007 Procurement Card Purchasing 11/01/2011
 PUR-P008 Purchasing Accountable Items 12/09/2004
 PUR-P009 Informal Bids Procedure 11/09/2015
 PUR-W001 To Convert Approved Requisitions to PO 10/31/2011
 PUR-W002 Requisition Entry 10/31/2011
 PUR-W003 How to Post Purchase Orders to the System 03/04/2010
 PUR-W004 How to Print Purchase Orders 03/04/2010
 PUR-W005 How to Enter a Purchase Requisition 06/28/2010

 Textbook Distribution Center (TDC)TDC
 TDC-W001 Opening the Textbook Distribution Center 02/05/2009
 TDC-W002 Pull Pick Tickets 02/05/2009
 TDC-W003 Inventory Cycle Count 02/05/2009
 TDC-W004 Item Re-Order Report 02/05/2009
 TDC-W005 Approving and/or Correcting Time and Attendance in Kronos 02/05/2009

 Textbooks (TXB)TXB
 TXB-A001 Textbook Distribution 09/14/2011
 TXB-F001 Textbook Requisition Form  
 TXB-F003 Textbook Return Form 03/02/2006
 TXB-F005 Textbook Delivery Form  
 TXB-F006 Textbook Exchange Form 05/04/2009
 TXB-F007 First Grade Student Textbook Inventory  
 TXB-F008 Second Grade Student Textbook Inventory  
 TXB-F009 Third Grade Student Textbook Inventory  
 TXB-F010 Fourth Grade Student Textbook Inventory  
 TXB-F011 Fifth Grade Student Textbook Inventory  
 TXB-P001 Purchasing/Distributing Textbooks Under Current Adoption 10/09/2012
 TXB-P002 Requesting Textbooks/Materials 10/17/2012
 TXB-P003 Returning Textbooks/Materials Currently In Adoption 10/17/2012
 TXB-P004 Discarding Out Of Adoption Textbooks 10/09/2012
 TXB-P005 Textbook Year-End Inventory 10/17/2012

 Warehouse (WHS)WHS