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Immunizations required for 7th Grade Students

The Clarksville-Montgomery County School System would like to remind parents and guardians of 7th-grade students, that the state requires proof that your student has had a booster dose of tetanus-diphtheria-pertussis vaccine (known as Tdap). This requirement is necessary for your child to be admitted into the 7th grade. The state has not relaxed this requirement because of COVID-19. In fact, they are communicating that it is more important than ever to ensure your child is fully immunized. The Tennessee Department of Health has issued an immunization requirement for all students entering into the 7th grade and as follows: Documentation of Tetanus-Diphtheria-Pertussis Booster (Tdap) after 10 years of age (on the appropriate DTaP/DT/Td line of the TN Certificate of Immunization). We can only accept a TN Certificate of Immunization. Pharmacy receipts and immunization cards are not acceptable documentation. Documentation is Due by Friday, October 2. Tennessee state law requires facilities to accept only the official Tennessee Certificate of Immunization. Proof of immunization must be on this certificate. For currently enrolled students in 7th grade, only proof of the new immunization is required on the new certificate of immunization. It is not necessary to copy the information from the previous certificate on to the new certificate. Your healthcare provider or the health department will provide you with the certificate when you take your child for his/her required immunization. School staff, including the school nurse, cannot complete or make changes to the certificate. This must be done by your healthcare provider. Please make arrangements with your healthcare provider, the Health Department, or one of the Immunization Partners on the attached list for your child to receive this new immunization prior to the first day of the 2020-2021 school year. The Montgomery County Health Department can be reached at 931-648-5747. It is state law […]



COVID-19 in CMCSS Schools

Total Positive Cases, Quarantines, and Exclusions: In the weeks since school has been in session for the 2020-21 school year, CMCSS has had 22 positive student or employee COVID-19 cases that involved close contacts at a school; 3 in high schools, 8 in middle schools, and 11 at elementary schools. These positive cases have led to 139 student or employee quarantines issued by the Montgomery County Health Department (MCHD). CMCSS does not have the authority to quarantine students and the district does not control the requirements, expectations, communication, etc. about quarantines. The district does get notifications from MCHD of which students/employees are quarantined and their return-to-school/work date so this can be input in the student information system for attendance purposes. CMCSS does have the authority to exclude students from school, and will, on behalf of MCHD when communication assistance is needed, send an exclusion (not quarantined) message to families (explained below). CMCSS does not have the authority to exclude students of potential close contacts from anything other than school or school-based activities; MCHD has to make the determination if they need to quarantine at home. Over the past few weeks, CMCSS has excluded 406 students/employees from school while MCHD conducted contact tracing. Those who were not deemed close contacts by MCHD generally returned to school the next school day. Communicating Positive Case and Quarantine Numbers: The Tennessee Department of Education has released a dashboard to help track cases at the local level. TDOE updates this dashboard weekly. For schools reporting under five positive student or employee COVID-19 cases, the school is listed without a specific number of cases for the category. CMCSS has not reached that threshold. CMCSS also is working on its district dashboard to share daily updates, which will be launched in the coming days. To protect the […]



No Cost Curbside Meals, Free and Reduced Meal Application

As a reminder, the USDA approved for CMCSS to continue serving free breakfast and lunch meals to all children 18 and under, as the district has since March. The USDA stated that these free meals will be available through December 2020, or until funds run out. No information has been made available beyond December 2020.   Meals are available for all children 18 and under in Montgomery County, including students in CMCSS K-12 Virtual, students enrolled in traditional, and children not enrolled in CMCSS schools. Traditional students may receive a free breakfast and lunch each school day, inside their school building, as part of their regular day.  CMCSS K-12 Virtual students and children not enrolled in a CMCSS school may pick up meals curbside. All curbside meals will be available at the closest elementary school beginning Friday, September 18. Curbside meals will no longer be available for pick-up at any middle or high school locations. Families with multiple children can pick-up all meals in one location.  Weekday meals are available Mondays from 1 – 2 p.m. for CMCSS K-12 Virtual and non-enrolled children, 18-years-old and under, at all CMCSS elementary schools.  Weekend meals are available Fridays from 1 – 2 p.m. for CMCSS K-12 Virtual, traditional students, and non-enrolled children, 18-years-old and under, at all CMCSS elementary schools.  Children are not required to be present for curbside pick-up. The person picking up meals will need to provide the name of the child(ren) not present.  Although pre-payment for meals will not be needed, if a student wants to purchase any items available outside of the free meal served in the cafeteria, funds will need to be applied to his/her account. Parents/guardians can preload funds on a student’s account at www.schoolcafe.com. This is the preferred and fastest way to add funds. Or, families […]



CMCSS K-12 Virtual Technology Update Sept. 3

CMCSS district leaders continue to address the intermittent outages and technology concerns of our CMCSS K-12 Virtual students. The Technology and Instruction departments are actively seeking solutions that are within our control. Technical issues with third-party vendors have caused district-wide delays. To understand the technical complications, please read more here. Ultimately, the focus of CMCSS district leaders is to ensure every child can log on and have a connection with their teacher in an engaging educational environment. Our team will not stop working until this becomes a reality for 100% of our CMCSS K-12 Virtual students. Families, rest assured your CMCSS K-12 Virtual student will not be counted absent during this time. Parents/Guardians, if you are experiencing connection issues, reach out to your child’s school. Teachers will work with parents to provide solutions for students to have access to educational resources. Teachers are unable to assist parents with technical issues while classes are in session. Please reach out to the helpline with any questions or assistance you may need. Families should continue to follow our troubleshooting guidance: https://bit.ly/34A2vSv, utilize Live Assist available at https://bit.ly/2EINenL, call the Help Hotline at 931-920-7779, and put in work orders for issues surrounding Google applications, sound/microphones, WiFi connections, and ClassLink. We continue to ask for your partnership, patience, and understanding. Right now, this situation is frustrating. However, it is merely a hurdle we will overcome together.



Technology connection issues create district-wide disruption

The following information has been provided by the Technology Department concerning recent connectivity issues. CONNECTIVITY CMCSS is working diligently to address the issues with network connectivity that is preventing some of our students from accessing online resources. The district uses a number of software resources to follow Children’s Internet Protection Act (CIPA) compliance regarding student access to the internet. The issue appears to be tied to the remote agent that allows students to connect to the CMCSS network, which filters network traffic through the district firewall and internet filter. The service initially had a number of software and hardware issues. They have resolved a number of these, which has corrected the issue for a number of students. Our staff continues to work with vendor’s engineers to identify the specific issues with their software and hardware related to CMCSS students and resolve them as quickly as possible. AUDIO ISSUES (sound card) Some of the student laptops are experiencing audio issues on their student-issued laptops. This is caused by a software issue with the audio device that is installed on the laptops. The CMCSS Technology Department is testing a fix for this issue; once this is available it can be pushed out remotely for all laptops that are on the network, either in a school building or from home. Desktop Support technicians continue to address these on an individual basis when reported through the Tech Work Order System. Families should continue to follow our troubleshooting guidance: https://bit.ly/34A2vSv, utilize Live Assist available at https://bit.ly/2EINenL, call the Help Hotline at 931-920-7779, and put in work orders for issues surrounding Google applications, sound/microphones, WiFi connections, and ClassLink.



CMCSS is experiencing a district-wide technical issue due to our firewall vendor.

We expect to be fully operational soon. Students will have to restart their devices before using them again. We apologize for the inconvenience and will be working with this vendor to make sure these issues are resolved in the future.



Sep. 2, 2020 Child Nutrition Update – Free Meals

The CMCSS Child Nutrition Department has received great news! On Tuesday, the USDA approved for CMCSS to continue serving free breakfast and lunch meals to all children 18 and under, as the district has since March. The USDA stated that these free meals will be available through December 2020, or until funds run out. No information has been made available beyond December 2020. All students in CMCSS K-12 Virtual and all students in the traditional, in-person setting can receive these allowable free meals. Traditional students will receive a free breakfast and lunch during the school day. CMCSS K-12 Virtual meals will be served curbside. Curbside meals served on Mondays from 1-2 p.m. will include breakfast and lunches for the week. Meals served curbside on Fridays from 1-2 p.m. will include breakfast and lunch meals for the weekend. IMPORTANT: If parents/guardians feel their family may qualify for free or reduced meal benefits when this program ends, they still need to apply now at www.schoolcafe.com. Applying online is the preferred and fastest method. Families may obtain a paper application from their student’s enrolled school. Completing this application now will ensure that the proper eligibility is in place when this program ends, ensuring there is no gap in benefits for a family that is approved for free or reduced meals. Although prepayment for meals will not be needed, if a student wants to purchase any items available outside of the free meal served in the cafeteria, funds will need to be applied to his/her account. Parents/guardians can preload funds on a student’s account at www.schoolcafe.com. This is the preferred and fastest way to add funds. Or, families may mail a check in advance to the cafeteria at their student’s enrolled school. No payments will be accepted curbside. Funds already applied to a student’s account can remain on the account for use when this […]



CMCSS Reopening Update August 2020

Please see below for several reopening updates for all students with sections below for CMCSS K-12 Virtual and traditional-specific updates. The first half day of school is Monday, August 31 with an additional half day on Tuesday, September 1. The first full day of school will be Wednesday, September 2.  Due to the ever-changing circumstances of the pandemic and production time and costs involved, CMCSS is not sending printed calendars to homes this year. To view a printable PDF version of the District Calendar, click here. Updates for ALL families: Safety and Health Awaiting COVID-19 Test Results: It is critical that you do not send your child to school if they are awaiting results of a COVID-19 test or are exhibiting a new on-set of symptoms related to COVID-19.  Return to Work/School Flowchart: This important document guiding employees and students on when it is acceptable to come to school is regularly updated as the Tennessee Department of Health updates their guidance. To view the most recent document, click here.  As a reminder, If someone in the household tests positive for COVID-19, the student must quarantine an additional 14-days after the 10-day quarantine, as determined by the Montgomery County Health Department. During this time, students will be able to access instruction through the remote-learning platform.  Self-Screening: Self-screening is an essential tool in the mitigation of COVID-19 in schools this year. CMCSS students and staff should self-screen each morning, prior to arriving at any CMCSS facility. Please watch the following video:   Contact Information: It is critical that all CMCSS families make sure their PowerSchool information is up-to-date, to include a working phone number and/or email address. In the event of a COVID-19 closure of a classroom, school, or other school-related organization, CMCSS will be using the information in PowerSchool to contact […]



Meals for Enrolled CMCSS K-12 Virtual Students

Note:  The first curbside meal pick-up for virtual students will be on Tuesday, September 1st, from 1 pm to 2 pm. All criteria below apply. Pick-up at student’s home school on Monday’s (or first day of the school week): Virtual curbside meal pick-up will be on Monday (or the first day of the school week) between 1 p.m. and 2 p.m.  Click here for a map of your child’s home school with an “X” indicating the location on the school campus where curbside pick-up will take place. Monday’s meals will include all breakfast and lunches for each scheduled school day of the week. Virtual meal pick-up occurring one day a week will help reduce the amount of time and travel required by virtual families to acquire meals. Students do not have to be present for meal pick-up: The pick-up person will need to provide the name of the student they are picking up for so virtual enrollment with CMCSS can be verified. The cost of meals is based on the student’s eligibility and their status (free, reduced, full pay) does apply: A free and reduced application can be filled out online at www.schoolcafe.com.  If an application is not submitted and approved, then the full price for each breakfast and lunch will be required.  Approved reduced and full-pay student’s accounts can be preloaded with the appropriate funds by going to www.schoolcafe.com. Weekly preloaded funds needed to receive virtual meals: Full-Pay = Middle/High $20.00 ($2.85 per lunch / $1.15 per breakfast) Elementary  $18.25 ($2.65 per lunch / $1.00 per breakfast) Reduced = Middle/High $3.50 ($ .40 per lunch / $ .30 per breakfast) Elementary  $3.50 ($ .40 per lunch / $ .30 per breakfast)



Learning Mentor Training

CMCSS K-12 Virtual Families: If you have not yet completed Learning Mentor training, please be sure to complete that no later than September 1, 2020. Traditional Families:  If you would like to understand how the online learning platforms work, some of this information may be useful to understand. Not all requirements will be applicable to traditional students. Learning Mentor training and a Learning Mentor website is available for mentors and parents! It is important for all Learning Mentors and parents/guardians of CMCSS K-12 Virtual students to complete the training by clicking the link below.  At the end of the training, you will be asked to complete an acknowledgment form. This will include verification that you have completed the training as well as a request to read, review, and provide a signature for the CMCSS Privacy Release, Consent, and Agreement for Virtual Classes/Groups. REMINDER: As soon as possible, please have your student turn on his or her computer and make sure it is working and they are able to login with the username and password.  This will help you make sure you are ready for Monday! If you have experienced technical problems, read through the troubleshooting guide here. CMCSS K-12 VIRTUAL FAMILY REQUIREMENTS: One form is to be completed for each student. Learning Mentor training is to be completed by September 1, 2020. LINKS: CMCSS K-12 Learning Mentor Training CMCSS K-12 Learning Mentor Website If you need assistance, you can visit one of our Live Assistance Zoom Rooms by clicking one of the links below.  If you do not have access to the internet, you may call our helpline at 931-920-7779.  Our help hours are Monday-Friday, 8:00-11:30, and 12:30-4:00. LIVE ASSISTANCE: K-2 Assistance 3-5 Assistance 6-8 Assistance 9-12 Assistance