Clarksville-Montgomery County School System
931.648.5600
621 Gracey Avenue, Clarksville, TN 37040
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BUSINESS AFFAIRS
Our mission is to maximize the use of resources in support of student achievement.
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Accounting (ACC)
ACC-F004
In-County Mileage Reim for Official Travel Form
05/04/2022
ACC-F006
CMCSS Facilities Use Invoice Request
11/06/2018
ACC-F006a
CMCSS Facilities Use Form (Non-rental)
08/29/2019
ACC-F006B
Facilities Use Invoice Request for Prepay Customers - Rent Only
11/06/2018
ACC-F007
Check Request
01/08/2018
ACC-F008
Extracurricular Events Invoice Request (fillable)
09/13/2019
ACC-F008A
Extracurricular Events Invoice Request – Classified Employees Only
08/29/2019
ACC-F009
Stop Pay and Void Checklist
ACC-F010
Void Payment & Check Replacement Request
08/11/2020
ACC-F011
Check Verification Form
ACC-F014
Deposit for PR Deductions
11/28/2023
ACC-P001
Accounts Payable
05/09/2022
ACC-P002
Establishing Accounts Receivable
10/31/2012
ACC-P003
Receipting Payments
04/12/2007
ACC-P004
Preparation of Deposit
05/09/2022
ACC-P006
Mileage Reimbursement for Official In-County Travel
05/14/2012
ACC-P007
Federal Project Accounting Procedure
09/01/2023
ACC-P008
Stop Pay and Void Procedure
05/09/2022
ACC-P009
Billing for Destroyed School Bus Property
07/10/2019
ACC-P010
Credit Card Processing
11/06/2018
ACC-R001
Regulations Governing Official Travel
11/16/2022
Budget (BUD)
BUD-A001
Budget Policy
07/11/2005
BUD-F001
Budget Information Request Form
01/26/2010
BUD-F002
Budget Worksheet
12/02/2022
BUD-F003
Request for Consideration of Additional Staffing Requirements
12/05/2011
BUD-F005
Dues and Memberships Budget Worksheet
11/27/2022
BUD-F006
Staff Development Budget Worksheet
11/27/2022
BUD-F007
Equipment Budget Request Worksheet
11/30/2009
BUD-P001
Annual Budget
11/15/2021
BUD-P002
Employee Record Reconciliation
11/12/2018
BUD-W001
Instructions for GL Account Inquiry
11/27/2022
BUD-W002
Instructions for MUNIS Budget Entry
11/27/2022
Business (BUS)
BUS-A001
Community Use of School Facilities
05/28/2019
BUS-A002
Audit Policy
08/10/2004
BUS-A003
Student Fees, Fines, and Charges
08/01/2022
BUS-A004
Expense Reimbursements
04/20/2015
BUS-A005
School Support Organizations
04/17/2017
BUS-A007
Credit Card Processing Policy
05/09/2022
BUS-A008
Gift Card Policy
04/25/2022
BUS-F001
Application for Use of School Facilities & Agreement
08/13/2019
BUS-F002
Contract for Chartered Transportation Service
10/24/2011
BUS-F003
Routing Slip (Chartered Transportation Contract)
05/15/2009
BUS-F004
SERVICE Award Nomination
10/17/2005
BUS-F005
Federally Connected Students Form
09/28/2022
BUS-F006
Contract for Professional Services (Template)
09/01/2021
BUS-F007
Contract Routing Sheet
06/29/2023
BUS-F008
School Support Organization Form
07/02/2021
BUS-F009
School Support Groups Agreement for Concessions
04/05/2017
BUS-F011
Certified Delivery Form
06/14/2013
BUS-F012
Equipment/Uniform Loan Agreement
03/04/2016
BUS-F012A
Equipment Checkout Form
11/16/2009
BUS-F012B
Tool Kit Checkout Form
11/12/2009
BUS-F012C
Uniform Check-Out
11/16/2009
BUS-F013
School Records Disposal Reporting Form
02/04/2013
BUS-F014
Amendment to Contract for Professional Services
02/22/2010
BUS-F015
CMCSS Mileage Matrix
06/08/2022
BUS-F016
School Support Organizations Fundraiser Authorization Form
08/07/2023
BUS-F017
School Support Organizations Cooperative Agreement
07/28/2020
BUS-F018
School Support Organizations Training Acknowledgement
07/20/2020
BUS-F019
School Support Organizations Concession Profit Analysis Report
11/30/2017
BUS-F020
Attestation Form
01/16/2019
BUS-F021
Credit Card Processing Employee Agreement
11/06/2018
BUS-F022
Travel Card Regulations
02/20/2019
BUS-F023
School Support Organization Annual Financial Report
08/25/2020
BUS-F024
Monthly Timesheet for Certified Staff - Individual
03/25/2021
BUS-F025
Timesheet for Certified Employees - Multiple
03/25/2021
BUS-F026
Standard Architect Contract
11/12/2021
BUS-F027
Employee Gift Cards - Taxable Income Acknowledgement Form
04/29/2022
BUS-F028
Master Log of Gift Cards Received or Purchased by District
08/03/2022
BUS-F029
Personnel Change Request Form Outside of the Budget Process
04/09/2024
BUS-G001
Guidelines for Disposal of Records
01/29/2014
BUS-G002
Service Awards, Training, Event Expenditure Guidelines
03/28/2024
BUS-G003
Credit Card Processing Guidelines
05/09/2022
BUS-P001
Facilities Use Billing
11/06/2018
BUS-P002
Execution of Contract for Outside Professional Services
08/14/2024
BUS-P006
Nonprofit School Support Organizations
10/24/2024
BUS-P007
Nonprofit School Support Organizations Fundraising Procedure
08/15/2023
BUS-P008
Contract Routing Procedure
07/28/2021
BUS-P009
Personnel Change Request Outside of the Budget Process Procedure
06/26/2023
WAR-F002
Forklift Truck Checklist
11/22/2016
Custodial Staff - Central Office (CUS)
CUS-W001
Central Office Custodian Work Instructions
03/19/2009
Grants (GRT)
GRT-A001
Grants
10/17/2023
GRT-F002
Afterschool Purchase Requisition
09/07/2012
GRT-F003
Grant Routing Form
10/17/2023
GRT-G001
Uniform Grants Guidance
09/01/2023
GRT-P002
Grant Opportunities
10/17/2023
GRT-P003
Grant Proposal and Application
10/17/2023
GRT-P004
Grant Post-Award
10/17/2023
Individual School Accounts (ISA)
ISA-A001
Student Activities Fund Management
08/10/2004
ISA-A002
Fundraising and Other Resale Activity
07/24/2023
ISA-F003
Purchase Request Form (School)
08/03/2020
ISA-F004
Ticket Accountability Form
05/18/2004
ISA-F005
Ticket Reconcilement
03/15/2012
ISA-F007
Vendor Justification
08/03/2020
ISA-F008
Fundraiser Authorization
06/20/2023
ISA-F011
Request for Camp Approval Form
08/03/2022
ISA-F012
Camp Financial Report
06/10/2024
ISA-F013
Employee Purchasing Agreement
02/23/2021
ISA-F015
Check Request for Preauthorized Purchase using Board Funds
07/30/2013
ISA-F018A
School Activity Fund Fundraiser Profit Analysis - Resale Fundraiser
07/02/2021
ISA-F018B
School Activity Fund Fundraiser Profit Analysis - Donation or Non-Resale Fundraisers
07/02/2021
ISA-F018C
School Activity Fund Fundraiser Profit Analysis - Concessions
11/04/2024
ISA-F019
School Activity Fund Fundraiser Summary Report
07/02/2021
ISA-F020
Log of School Gift Cards and Certificates Received or Purchased by School
08/03/2022
ISA-F021
Student Gift Card Detail Log
04/29/2022
ISA-F022
Guideline Request for Use of Non-Educational Fundraiser Funds
07/24/2023
ISA-G001
Procurement Card Guidelines
11/01/2011
ISA-P001
Purchasing and Payment
08/09/2013
ISA-P002
Ticket Ordering and Reconciliation
02/17/2014
ISA-P003
Receiving and Accounting for Funds Within Classrooms
07/01/2021
ISA-P004
Accounting for Funds Received at the School Office
07/01/2021
ISA-P005
Board Fund Purchases from Vendors that do not accept Purchase Orders
04/08/2016
ISA-P006
Online Fundraising Procedure
08/21/2020
ISA-P007
ISA Student Fundraising and Other Resale Activities Procedure
07/02/2021
ISA-P008
Fundraising for Non-Educational Purposes
07/24/2023
ISA-W001
Preparing Deposits and Handling NSF Checks
05/29/2009
ISA-W002
End of the Month Closing and Reporting
05/29/2009
ISA-W003
Instructions for Voiding, Stopping Payment, or Writing Off Old Checks
05/29/2009
ISA-W004
Instructions for Recording Journal Adjustments
05/29/2009
ISA-W006
Procurement Card Uses
05/29/2009
Inventory Control (INV)
INV-A001
Inventories
08/29/2016
INV-A002
Surplus Property
08/12/2019
INV-F004
Material Transfer Form
09/24/2019
INV-F005
Room Inventory
04/13/2012
INV-F006
Inventory Control Equipment Acquisition (NDL)
05/17/2016
INV-F010
Student Instrument Loan Agreement
08/09/2005
INV-F011
CMCSS Bar Codes Log
05/09/2022
INV-G001
Inventory Guidelines
09/12/2023
INV-P001
Property Inventory Control
06/05/2023
INV-P002
Surplus Property
06/05/2023
INV-P003
Material Transfer
06/05/2023
INV-P004
Student Instrument and Employee Computer Equipment Checkout
09/12/2005
INV-P005
Inventory Control Procedure for Mass Equipment Receipt
03/06/2019
INV-W001
Work Instruction for Completing Mass Equipment Receipt Form (INV-F012)
03/09/2010
Payroll (PAY)
PAY-A001
Payday Schedules
04/08/2019
PAY-A002
Salary Deductions
10/26/2015
PAY-A003
Salary Deduction of Labor Union Dues
05/18/2015
PAY-A004
Method of Payment of Salaries to Employees
04/27/2015
PAY-F001
Timesheet
08/18/2015
PAY-F005
Bus Drivers Timesheet
05/08/2006
PAY-F006
Direct Deposit Authorization
11/10/2016
PAY-F009
Garnishment Worksheet
08/05/2008
PAY-F012
Supplemental Pay
10/17/2017
PAY-F017
Purchase Personal Leave Form
10/18/2018
PAY-F018
Bereavement Form
05/06/2019
PAY-F019
Direct Deposit Notification Authorization
06/15/2009
PAY-F021
Personal Leave for In-Service Credit
02/06/2018
PAY-F022
Employee Commuting Statement
03/18/2013
PAY-F023
Substitute Timecard
09/19/2014
PAY-F024
Cancel Payroll Deduction
08/28/2017
PAY-F025
IRS Consent Form
11/02/2018
PAY-F026
Legislative Leave Payroll Form
11/26/2018
PAY-F027
Maximum Vacation Accumulation Limit Request
05/26/2021
PAY-F028
Certified Timesheet - Extra Pay for Early or Late Bus Monitoring
08/18/2022
PAY-F029
Classified Timesheet - Extra Pay for Early or Late Bus Monitoring
08/18/2022
PAY-F030
Classified Timesheet for Extra Duty Assignments
02/03/2023
PAY-P001
Hourly Employee Payroll
04/01/2019
PAY-P003
Salaried Employee Payroll
04/01/2019
PAY-P004
Personnel Actions Verification
10/30/2006
PAY-P005
Direct Deposit
10/30/2006
PAY-P006
Garnishment of Employee Wages
10/30/2006
PAY-P007
Overtime/Compensatory Pay
09/11/2017
PAY-P008
Classified Employee Labor Union Dues
04/01/2019
PAY-P009
Researching Payroll Data
11/13/2008
PAY-P010
Stop Payment Procedure
08/28/2017
Purchasing (PUR)
PUR-A001
Purchasing
12/02/2019
PUR-A002
Sales Calls and Demonstrations
08/10/2004
PUR-A003
Procurement Card
11/12/2018
PUR-A004
Equipment Purchase
10/01/2018
PUR-F006
Bidder Information Request Form
11/22/2011
PUR-F006A
Items Bid
08/02/2006
PUR-F008
Warehouse Reconciliation
01/04/2003
PUR-F009
Nonconforming Products and/or Services
05/15/2009
PUR-F011
CMCSS Bid Request Form
07/05/2017
PUR-F012
Procurement Card Privileges Employee Agreement (ISA Accounts)
10/31/2011
PUR-F013
Procurement Card Privileges Employee Agreement (School Board Accounts)
10/31/2011
PUR-F015
Procurement Card Log
05/23/2022
PUR-F018
Conflict of Interest Declaration
10/30/2015
PUR-F019
Iran Divestment Act
02/20/2018
PUR-F020
Drug and Alcohol Testing Affidavit
02/20/2018
PUR-F021
Purchasing Card Abuse Notification Form
11/12/2018
PUR-F022
New Procurement Card Request
12/06/2023
PUR-F023
Credit Card Limit Increase
12/06/2023
PUR-G001
General Bid Requirements
08/09/2012
PUR-G002
Guidelines for the Implementation of Purchasing Policy
09/01/2023
PUR-P001
Service Contracts
03/14/2003
PUR-P002
Purchase Order
02/10/2023
PUR-P003
Managing Warehouse Stores Inventory
03/05/2013
PUR-P004
Formal Bid Procedure
09/25/2018
PUR-P005
Stores Warehouse Requisition
04/13/2006
PUR-P006
Selection, Evaluation & Re-evaluation of Vendors
03/24/2023
PUR-P007
Procurement Card Purchasing
09/01/2023
PUR-P008
Purchasing Accountable Items
03/07/2022
PUR-P009
Informal Bids Procedure
11/20/2020
PUR-W001
To Convert Approved Requisitions to PO
10/31/2011
PUR-W002
Requisition Entry
10/29/2018
PUR-W003
How to Post Purchase Orders to the System
03/04/2010
PUR-W004
How to Print Purchase Orders
03/04/2010
PUR-W005
How to Enter a Purchase Requisition
06/28/2010
Textbooks (TXB)
TXB-A001
Textbook Distribution
09/14/2011
TXB-F003
Textbook Return Form
03/02/2006
TXB-F005
Textbook Delivery Form
05/04/2009
TXB-F006
Textbook Exchange Form
05/04/2009
TXB-P001
Pur/DisTxbooks Under Current Adoption
10/09/2012
TXB-P002
Requesting Textbooks/Materials
10/17/2012
TXB-P003
Returning Txbooks/Materials Currently In Adop.
10/17/2012
TXB-P004
Discarding Out Of Adoption Textbooks
10/09/2012
TXB-P005
Textbook Year-End Inventory
10/17/2012
Textbook Distribution Center (TDC)
TDC-W001
Opening the Textbook Distribution Center
02/05/2009
TDC-W002
Pull Pick Tickets
02/05/2009
TDC-W003
Inventory Cycle Count
02/05/2009
TDC-W004
Item Re-Order Report
02/05/2009
TDC-W005
Approving and/or Correcting Time and Attendance in Kronos
02/05/2009
External Documents
Business (BUS)
W-9 Request for Taxpayer Identification Number and Certification
12/14/2020
W-4 Employee’s Withholding Allowance Certificate
12/14/2020
Local Government Audit - Uniform Chart of Accounts
Local Government Audit - Manuals
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Parent Self-Service
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Student Laptops
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